Conference Coordinator

Miriam Aylward

We are looking for a dynamic super hero to join the Northeast Sustainable Energy Association staff as our Conference Coordinator in Greenfield, MA. The ideal candidate will be as passionate about coordinating conference speakers, registration, continuing education credits, and event planning logistics as they are about our mission, which is to advance the adoption of sustainable energy practices in the built environment. This position requires excellent organizational, interpersonal and computer skills. We have a great culture here - we play almost as hard as we work. We're fans of lean impact, Seth Godin, and other entrepreneurial approaches.

KEY TASKS AND RESPONSIBILITIES

The Conference Coordinator is responsible and held accountable for the following duties:

Coordinate Speakers

  • Attend all conference content planning meetings to provide administrative support for smooth and successful outcomes.
  • Work with Operations Director and Conference Chairs to organize conference content worksheets and communication systems.
  • Assemble and record contact information for and provide logistics to volunteer speakers contributing to BuildingEnergy Boston, BuildingEnergy NYC, and The BuildingEnergy Bottom Lines Business Summit.
  • Work with track chairs to confirm speakers and contact rejected speakers.
  • Assemble, send and collect signed contracts for workshop speakers, as well as release forms for all speakers.
  • Upload to nesea.org and conference app, sessions and workshop titles, descriptions, speakers' names, bios and photos

Coordinate Registration

  • For BuildingEnergy Boston, BuildingEnergy NYC, and other NESEA events:
  • Help oversee the development of online registration pages
  • Provide customer service to people with inquiries about the registration process
  • Process registrations online
  • Design and print attendee name badges
  • Maintain badge stock and ribbon inventory
  • Generally support the whole registration process
  • Coordinate on-site registration support

Coordinate Continuing Education Credits

  • Understand, maintain, and keep updated NESEA's CEU program
  • Collect learning objectives for all educational opportunities
  • Apply for CEUs in timely, accurate manner
  • Issue certificates to appropriate participants

SKILLS AND ATTRIBUTES

  • Detail oriented, highly organized, ability to multi-task and be flexible.
  • Proficiency in Microsoft Office, Google products, Dropbox, and other digital collaboration tools.
  • Highly developed customer service and problem solving skills.
  • Ability to work efficiently and effectively with staff teams and a diverse group of NESEA members.
  • Ability to work with NESEA work plans and timelines.
  • Commitment to the overall sustainability of NESEA and its mission.
  • Desire to learn about energy efficiency, renewable energy, and whole systems thinking.
  • Availability and willingness to travel regionally.

EDUCATION/EXPERIENCE

  • Four-year degree preferred.
  • At least 3 to 5 years of experience in a nonprofit association or small business desired.
  • Demonstrated track record in establishing and maintaining constructive communications and healthy working relationships.

COMPENSATION

  • $16.50/hour, 40 hours/week
  • Eligible for health insurance after 90 days of employment
  • 4 weeks (160 hours) paid time off (combined paid and sick time, start accruing after first pay period)
  • 13 paid holidays
  • Eligible for 401k after 90 days (organization will match up to 3%)

HOW TO APPLY

  • Send an email to jobs@nesea.org, subject line "Conference Coordinator"
  • In the email, tell us what super-powers you possess, why you're interested in the job, and why you think you'd be a good fit
  • Attach your resume
  • Additional points if you have prior event planning and cat herding experience

Forum

Featured
No